Roles & Responsibilities

President

  • Provide the vision and direction for the local chapter

  • Take general charge, supervision, and authority over the property, affairs and business of the chapter and its officers

  • Conduct monthly officer meetings. Initiate the meeting agendas; establish and communicate the meeting location and time; ensure all officers and committees routinely report on activities; track action items from each meeting

  • Prepare chapter business announcements for each chapter meeting including introducing new members, announcing upcoming events, and conducting special recognition

  • Ensure that all important events and association business are reported to chapter members

  • Maintain co-signature check signing responsibility with Treasurer and serve in his/her absence to ensure bills are promptly paid

  • Serve as a point of contact with other regional chapters, regional directors and the national association for chapter communication and co-sponsored events

     

Vice President

  • Support chapter activities in the absence of the president

  • Help to drive the growth and expansion of the chapter into new regions within the territory

  • Drive ad hoc projects and committees as determined by the Board of Directors

     

Treasurer

  • Maintain all financial records for chapter

  • Prepare and deliver financial reports quarterly to the officers

  • File quarterly rebate materials on time for payment from APMP International

  • Review bills for accuracy and pay bills in a timely manner

  • Reimburse officers/chapter members for chapter expenses such as supplies, printing, etc.

  • Coordinate with Membership chair(s) to ensure membership status of meeting attendees

  • Work with venues to ensure clarity of contracts, efficiency of payments, etc.

     

Secretary

  • Record minutes of Chapter Board of Director Meetings

  • Provide minutes of officer meetings to the chapter President for review within 3 business days of BOD meetings

  • Provide chapter meeting minutes to Web Director for posting on the Nor'easters web site within 5 business days of BOD meetings

  • Supply and collect sign-in sheet for chapter meetings

  • Provide the officers and the international organization with a semi-annual / annual report and list of meeting attendees for affiliation credits 

 

Professional Development (formerly Strategic Programs)

  • Plan, create and coordinate programs for chapter meetings and events

  • Work with Communications and Web Directors to advertise upcoming events through e-mail, social media, newsletter and website

  • Work with the Chapter President to encourage interaction with other associations and coordinate co-sponsored events

  • Lead the chapter Board of Directors in all activities related to an annual Pursuit Expo

  • Ensure a positive, professional and beneficial annual Expo that advances the knowledge and networking opportunities of APMP Nor'easter members

  • Communicate with APMP International and other chapters/associations to share ideas on Expo activities

     

Communication

  • Submit chapter news for inclusion in APMP/chapter communication vehicles (APMP.org, The Perspective, APMP.org forum, LinkedIn Nor'easters/APMP Groups)

  • Develop bi-weekly communication for the chapter highlighting upcoming events and activities, new members, key information from APMP International (work with President, Professional Development, Secretary and Website/Membership Directors)

  • Oversee Chapter Social Media Activities (LinkedIn, Twitter, etc.)

  • Identify new ways to get information to members/potential members as needed

  • Work on communication plan for annual Pursuit Expo

     

Website/Membership

  • Maintain/update chapter website

  • Maintain photo library of meetings & events for use on web site

  • Develop (in association with Communication Director) chapter marketing messages and materials (posted on Chapter Website

  • Archive (online) previous chapter meeting minutes, presentations, newsletters and articles

  • Manage membership access to online materials library

  • Encourage and promote membership in the chapter and APMP at various chapter activities

  • Provide membership information to potential new members

  • Update the chapter roster of all current members

  • Send (or cause to be sent) an individual welcoming message to each new member. Provide new member list to the President to ensure that new members are especially welcomed and identified at the first chapter meeting they attend

  • Coordinate activities with other officers to ensure retention of existing members and promotion of new membership